Client Accounting & Advisory Services
Built for cannabis operators ready to move beyond compliance and use financial information to run stronger, more profitable, and more scalable businesses.
Compliance Accounting Is Not Enough to Run a Business
Cannabis remains an emerging market, but it is also volatile, heavily regulated, and increasingly competitive. Operators are navigating changing federal rules, state and local regulations, license restrictions, compliance hurdles, pricing pressure, and markets that can become saturated quickly.
As the industry matures, operators are usually forced into one of three paths: become more competitive, scale with discipline, or prepare for a potential sale. Each path requires timely financial information, accurate reporting, and stronger management infrastructure.
The CAAS Framework
Four Pillars That Move Operators from Compliance to Competitive Advantage
Accurate Foundation
Clean accounting built on integrated banking, POS, payroll, and inventory data, with accrual-based reporting produces accurate financials.
Financial Visibility
Reports, KPIs, budgets, and forecasts that show management what is happening financially and support better forward-looking decision making.
Competitive Discipline
Margin analysis, inventory review, discount tracking, labor planning, and cash-flow management to help operators compete as markets mature.
Growth & Exit Readiness
Advisory support for operators preparing to scale, raise capital, acquire, consolidate, transition ownership, or prepare for a sale.
What Client Accounting and Advisory (CAAS) Includes
Calyx CPA's CAAS offering is structured in two layers - a core accounting foundation and a suite of value-added advisory services.
| Service | Core Accounting | Advisory Services |
|---|---|---|
| Transaction entry & receipt capture | ✓ Included | · |
| Bank & credit card reconciliations | ✓ Included | · |
| POS, payroll & inventory integrations | ✓ Included | · |
| Income statements, balance sheets & cash flow | ✓ Included | · |
| Compliance filings & year-end support | ✓ Included | · |
| KPI development & benchmarking | · | ✓ Available |
| Budget-to-actual & cash-flow forecasting | · | ✓ Available |
| POS scorecards & run-rate reporting | · | ✓ Available |
| Margin, discount, COGS & inventory analysis | · | ✓ Available |
| Financial modeling & operational projections | · | ✓ Available |
| Senior CAAS Advisor Meetings | · | ✓ Available |
| Valuation & exit strategy advisory | · | ✓ Available |
Core Accounting Services
The Day-to-Day Financial Foundation
Bookkeeping & Reconciliations
Transaction entry, receipt capture, bank and credit card reconciliations, and cash management that keep the books current, organized, and accurate.
Systems Integration
Integration of banking, POS, payroll, inventory, and accounting data so financial activity flows into the books consistently and with fewer gaps, errors, or manual workarounds.
Monthly Financial Statements
Income statements, balance sheets, cash-flow summaries, and comparative financial reports delivered on a consistent monthly schedule.
Compliance & Year-End Support
1099 preparation and filing, sales tax reporting support, and year-end financials coordinated with tax preparers to support return preparation.
Advisory Services - From Financial Reports to Management Decisions
Calyx helps operators use their numbers to manage performance, identify trends, improve margins, and support better forward-looking decision making.
KPI Development & Benchmarking
Custom KPIs and benchmarking reports that help operators track performance, compare results, and understand where the business is strong or underperforming against industry data.
Budgeting & Cash-Flow Forecasting
Budget-to-actual reporting and cash-flow forecasts that help management plan ahead, monitor performance against expectations, and make better financial decisions.
POS & Run-Rate Reporting
POS reporting and run-rate analysis that help operators understand current sales trends, customer activity, product movement, and near-term performance.
Margin, COGS & Inventory Analysis
Review of margins, discounts, cost of goods sold, and inventory activity to help operators identify pressure points and improve profitability.
Advisory Services - Planning, Growth & Exit Readiness
For operators making larger business decisions, Calyx provides forecasting, financial modeling, senior advisory support, and guidance for growth, financing, ownership transitions, or a potential sale.
Financial Modeling & Operational Projections
Financial models and operational projections that help ownership evaluate growth plans, staffing, pricing, expansion, and other major business decisions.
Senior CAAS Advisor Meetings
Recurring advisory meetings to review reports, interpret financial results, discuss operational trends, and help ownership turn financial information into clear management decisions.
Valuation & Exit Readiness
Advisory support for operators preparing for financing, ownership transitions, acquisitions, or a potential sale, including financial cleanup, projections, and value-driver analysis.
What CAAS Helps Operators See
CAAS gives operators a clearer view of the numbers that drive profitability, cash flow, accountability, and growth.
Where the Business Stands
Monthly financials, cash-flow summaries, comparative reporting, and trend analysis.
What Is Driving Performance
Revenue trends, margins, discounts, COGS, inventory activity, labor, and POS data.
Where Management Should Focus
Budget variances, cash constraints, operational pressure points, and areas where performance is drifting.
What Comes Next
Forecasts, projections, growth planning, financing readiness, ownership transitions, and exit preparation.
Sample Reports & Deliverables
The following are examples of the financial statements, scorecards, and dashboards Calyx delivers to cannabis dispensary clients. These are actual client-facing reports produced through our CAAS engagement.
Reports include comparative P&L, balance sheets, 12-month trailing financials, MTD run-rate scorecards, budget snapshots, and POS performance dashboards.
Meet the CAAS Team
Our CAAS engagements are led by experienced advisors who combine technical accounting expertise with real-world operating experience - advisors who understand cannabis, understand business, and understand what operators actually need.
Rick Beer
Senior CAAS Advisor
Rick Beer brings executive-level experience in operations, financial management, strategic planning, and business performance improvement. His role at Calyx focuses on helping clients move beyond compliance accounting and use their financial information as a practical management tool. Rick uses KPIs and operational reporting to diagnose performance issues, identify where attention is needed, and show how day-to-day decisions affect financial results.
He specializes in helping family-owned and entrepreneurially managed businesses connect strategy, finance, operations, and team accountability through fractional COO-style advisory. A former investor, Grant Thornton consultant, and senior executive with operating companies, Rick brings a practical understanding of financial systems, reporting, and operational discipline to every engagement.
Justin Botillier
Founding Member & CEO - Calyx CPA
Justin Botillier has more than twenty years of experience advising small business owners. He built Calyx CPA into a national practice focused exclusively on cannabis, psychedelics, and plant medicine adjacent businesses - helping operators navigate complex tax, accounting, entity, and compliance issues. In 2016, Justin sold his general accounting practice to focus exclusively on cannabis, long before most firms recognized the industry needed full-time, specialized advisors.
Justin is a nationally recognized voice on cannabis taxation and 280E mitigation - including Section 471(c) implementation, claiming refunds, audit representation, and industry advisory. His approach is rooted in the belief that cannabis businesses deserve technically sound, defensible representation, not fear-based advice or generic accounting support.
Kayleigh DiNofrio
Senior Client Manager
Kayleigh serves as the primary client relationship manager for Calyx CPA's CAAS engagements, ensuring clients receive consistent, high-quality service and clear communication throughout their advisory relationship.
About Calyx CPA
Calyx CPA LLC is a national tax, accounting, and advisory firm specializing in plant medicine businesses, including cannabis, psilocybin, other psychedelics, and industry-adjacent companies.
Core Services: Client accounting and advisory services, IRC § 280E mitigation & challenge strategies, IRC § 471(c) implementation, Amended prior-year return filings, Entity structure & tax strategy, IRS defense & Appeals representation.
Who We Serve: Dispensaries, cultivators & manufacturers, Psilocybin service centers & healing centers, Facilitators & plant medicine operators, Industry-adjacent companies, Clients served nationally.
Ready to Move Beyond Compliance?
Talk to the CAAS team about what your numbers could be doing for your business.